Job Description

Job Description

Job Description

Vasion is looking for a part-time Executive Assistant that exemplifies our core values and wants to be part of our growing team. We are committed to making digital transformation attainable to everyone by building an affordable, integrated SaaS solution that simplifies business processes. Vasion offers a flexible working environment for our 300+ employees across the world, including at our global headquarters in St. George, Utah, or in one of our other offices in the UK, Germany, and Lehi, Utah.

POSITION SUMMARY

As an Executive Assistant supporting our CFO, Chief of Staff/Strategy, and CLO, your responsibilities encompass a wide range of administrative, organizational, and communication tasks aimed at supporting the leaders and their teams, allowing leaders to focus on strategic initiatives while ensuring seamless day-to-day operations. Your role will involve managing schedules, coordinating meetings, handling communications, and ensuring efficient operations within the department. The ideal person for the job will be a proactive problem solver with exceptional communication and interpersonal skills and a meticulous attention to detail. He/She will have previous experience working in an office environment performing administrative duties. The position offers part-time hours ranging from 10-20 per week, with the possibility of transitioning to full time employment. This position is located in our St. George, Utah location.

KEY RESPONSIBILITIES

• Handle sensitive information with the utmost discretion and integrity, ensuring that confidentiality and privacy is maintained across all communications and documents.
• Coordinate and manage complex calendars, schedule meetings, and ensure timely reminders for executives, team meetings, and key stakeholders.
• Assist executives in focusing on strategic initiatives, including M&A, the Board of Directors, and technology/IP protection by efficiently managing day-to-day operations, ensuring that they have the support needed to succeed.
• Assist in organizing and tracking various projects, ensuring deadlines are met, and facilitating communication between different teams and stakeholders.
• Arrange travel itineraries, accommodations, and logistics for department leaders and team members when necessary.
• Assist in organizing and coordinating events, conferences, and department gatherings.
• Maintain and organize important files, databases, and information systems related to technology initiatives.
• Handle various administrative tasks such as expense reports, budget tracking, and other ad hoc requests from leaders.
• Be prepared to handle unforeseen challenges, adapt to changing priorities, and proactively find solutions to streamline processes and support efficiency.
• Support leaders in presentation prep work by employing effective design principles and content curation.
• Coordinate productive interactions and communication channels between leaders and their teams to foster support and synergy within the team.

Requirements

• 3-5 years of proven experience as an executive assistant or similar role, preferably in the tech industry for senior SG&A and Strategy executives
• Strong organization and time management skills, including the ability to support multiple executives effectively
• Clear and concise communication skills, both verbal and written, with the ability to maintain confidentiality
• General office experience with computers, Gmail, and Google sheets and slides.
• Highly motivated and results oriented entrepreneurial attitude
• Experience booking travel, both domestic and international
• Prior experience managing vendors discreetly and professionally
• Works collaboratively across all functions and levels of the organization
• Exceptional follow-up skills to ensure timely and thorough communication with leader

Benefits

• Flexible work environment
• Competitive pay
• Training/Advancement opportunities
• Mental Wellness Benefit
• Onsite perks include gym, pickleball, snacks & drinks, arcade, theater room, etc.

OUR CORE VALUES

Vasion looks for people who will exemplify its core values and are driven to become:

• Action Owners (Extreme Ownership by Jocko Willink and Leif Babin)
• Candor Seekers (Radical Candor by Kim Scott)
• Relationship Builders (Leadership and Self-deception by The Arbinger Institute)
• Storytellers (Building a StoryBrand: Clarify Your Message So Customers Will Listen by Donald Miller)

MORE ABOUT VASION

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ADDITIONAL INFORMATION

Vasion is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation, and other legally protected characteristics.

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